Business printers are among the most heavily used machines in many office environments. Many companies have multiple office printers in use to fulfill various needs. For example, you may have a colour laser printer to complete printing jobs for marketing purposes. Perhaps you have office photocopiers and other basic printers for routine printing needs. If you are preparing to buy a printer for small business use, consider these three factors before you make a buying decision.
1. Who Will Be Using the Printer?
One of the most important factors to consider when investing in office printers is who will be using them. Business printers often have specialized features and capabilities. For example, some may print at a lower quality with a fast speed. Others may print very finely detailed images with a slower speed. It is important to know how many individuals will be using the printer and how frequently they may create print jobs. The size of their print jobs should also be considered. With this in mind, you can more easily decrease the risk of having a backlog of print jobs that interferes with your team’s productivity and efficiency.
2. What Projects Do They Need to Print?
While the number and size of print jobs is important to consider when searching for a printer for small business use, the types of projects should also be considered. For example, if your team will regularly print high-quality graphics on specialized printing paper, a colour laser printer may be needed. Because many of these machines use a lot of expensive ink and special paper and because they often have a slow speed, they should only be used when there is a present and continuous need for them.
3. How Heavily Will the Equipment Be Used?
The frequency of use and how large the print jobs are affects more than just productivity and efficiency in your workplace. The cost of toner cartridges and paper varies significantly, and these components greatly influence your total office overhead. If your machine will be used frequently on a daily basis, looking for a machine’s toner cartridges is important. The cost of the toner as well as the number of pages the average cartridge can print is important. The last thing you want is to be replacing an expensive toner cartridge every few days.
There are a wide range of machines that you can consider purchasing when you are in the market for office printers. While you may be inclined to buy the most affordable model that is manufactured by a reputable company, you may want to research your options more carefully. By focusing on each of these points, you can make a better decision when buying office printers. If you want to learn more, you may be interested in checking out the resources at XMA Business Solutions.